Optimise Your Document Management – Securely, Efficiently, and Remotely
At Saphistech, document management is effortless with our EDMS Solution. Our EDMS Solution enables organizations to digitize, organize, and manage documents securely and efficiently retrieve the document from any location based on the organization standard.
What is EDMS?
Electronic Document Management System (EDMS) is a solution that enables organizations to store, manage, track, and retrieve digital documents with ease. At Saphistech, we offer a scalable, secure, and fully managed EDMS platform that eliminates the complexity of manual document handling and boosts operational efficiency.
Why EDMS
- It improve document accessibility and Organisation.
- It improves collaboration and Information Sharing.
- It’s reduce the need for more physical storage.
- It’s Saves time and Cost
- It provides robust security features which include access limits, encryption, and user authentication.
Key Features
Document Repository: Central Storage for the Electronic documents.
At Saphistech, we understand that different organizations have different storage needs. That’s why our Electronic Document Management System (EDMS) comes with flexible storage options to fit your security, accessibility, and compliance requirements.
🔐 Pendrive Storage
Our EDMS solutions can archive the digital documents into secured USB drives or external storage for offline access. It comes with a free software that is not owned by the organization.
🗂️ Local Storage
Our EDMS solution can be tweak to store and manage documents directly into your internal servers for greater control and compliance.
☁️ Cloud Storage
Our EDMS Solution will be built to access your documents anytime, anywhere fully hosted and secured on the organization preferred cloud-based hosting.
User Authentication and Access Control:
At Saphistech, we prioritize security with robust user authentication and access control features built into every EDMS solution.
🔐 Secure User Authentication
We ensure that only authorized personnel can access your system using secure login protocols and multi-factor authentication (MFA) (were necessary).
👥 Role-Based Access Control (RBAC)
We have an option for an admin to define custom roles and permissions to control who can view, edit, delete, or share documents. To reduce risks and ensure data integrity.
📊 Audit Trails
We have a section to track document interactions and user behavior with detailed audit logs for accountability and compliance.
Document Scanning, Indexing and QA
Saphistech offers end-to-end document digitization services to help you transition from paper to a fully searchable, secure digital archive. Our process guarantees that your documents are scanned, intelligently organized, and thoroughly verified for quality.
📄 High-Quality Scanning
We utilize high-speed,, high-resolution scanners to convert documents of any size, guaranteeing clear, readable digital files while maintaining their original formatting.
🗂️ Smart Indexing & Metadata Tagging
Every scanned document is meticulously indexed with pertinent metadata(date, title, department, and tags) ensuring quick and accurate retrieval via our robust search algorithm.
✅ Quality Assurance (QA)
Every document goes through a thorough quality check process to ensure image clarity, correct file labeling, proper metadata alignment and error-free.
🔐 Secure Handling & Confidentiality
We follow strict data privacy protocols during scanning, indexing, and transfer to ensure sensitive information remains protected at all times.
Search and Retrieval
Saphistech’s EDMS converts your stored documents into smart, searchable archives—streamlining workflows, minimizing stress, and boosting productivity throughout your organization.
🔍 Advanced Search Capabilities
Quickly locate documents using keywords, metadata, tags, file types, and dates—no more digging through folders.
🗂️ Organized & Indexed
All documents are meticulously categorized and indexed to mirror your organizational structure, ensuring teams can quickly find and access the information they need.
🔄 Instant Access, Anywhere
Easily access archived files from any device, anytime—whether you’re at the office or working remotely.
Ready to Go Paperless?
Let’s help you transform the way you manage documents.
📞 Contact us today for a free consultation or a live demo.